Privacy Policy

Last updated: 2 September 2026

Aztek Printing Solutions ("we", "us" or "our") respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, https://www.aztekprintingsolutions.co.uk/, contact us, or use our services.

1. Who we are

Aztek Printing Solutions is a print management business.

For the purposes of applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Aztek Printing Solutions is responsible for the personal information we process.

If you have any questions about how we use your personal information, or wish to exercise your data protection rights, you can contact us at:

Email: enquiries@aztekprintingsolutions.co.uk

2. Information we collect

Depending on how you interact with us, we may collect and process the following types of personal information:

Information submitted through our contact form

When you use the contact form on our website, we collect:

  • First name

  • Last name

  • Email address

  • Subject of your enquiry

  • The contents of your message

You are not required to provide information that is not requested by the form. Please avoid including sensitive or confidential personal information in your message unless it is necessary for your enquiry.

Information provided during business enquiries and services

If you contact us about our print management services or become a customer, we may also collect information reasonably necessary to communicate with you, provide our services, manage our business relationship, process orders and maintain appropriate business records.

The precise information collected will depend on the nature of the enquiry or service you request.

3. How we collect your information

We may collect personal information when you:

  • submit an enquiry through our website;

  • contact us by email or other communication methods;

  • enquire about or use our print management services;

  • enter into a business relationship with us; or

  • otherwise voluntarily provide information to us.

We may also collect certain technical information automatically when you visit our website, such as information relating to your device and use of the website. This may involve cookies or similar technologies, as described in our cookie information.

4. How we use your personal information

We may use your personal information to:

  • respond to enquiries and requests;

  • communicate with you about our services;

  • provide and manage our print management services;

  • administer our business relationships;

  • maintain appropriate business and financial records;

  • protect our website and systems from spam, fraud and misuse;

  • comply with legal and regulatory obligations; and

  • establish, exercise or defend legal claims where necessary.

We will only use your personal information where we have a lawful basis to do so.

5. Lawful basis for processing

Depending on the circumstances, we may rely on one or more of the following lawful bases under the UK GDPR:

Legitimate interests: We may process information where it is necessary for our legitimate business interests, such as responding to business enquiries, managing customer relationships and operating and protecting our business, provided those interests are not overridden by your rights and interests.

Contract: Where you enter into an agreement with us, we may process your personal information where this is necessary to perform that contract or to take steps at your request before entering into a contract.

Legal obligation: We may process personal information where necessary to comply with a legal or regulatory obligation.

Consent: Where consent is required, we will ask for it before carrying out the relevant processing. Where we rely on consent, you may withdraw it at any time.

6. Contact form, Squarespace and Google Workspace

Our website is operated using Squarespace.

When you submit our contact form, the information you provide is processed through Squarespace. Squarespace retains a copy of the form submission within its system.

The information is also sent to our business email address, which is hosted using Google Workspace, so that we can receive and respond to your enquiry.

Accordingly, personal information submitted through the contact form may be processed by:

  • Squarespace, as our website and form platform; and

  • Google, through Google Workspace, as our business email service.

We use these services to operate our website, receive enquiries and communicate with people who contact us.

7. Google reCAPTCHA

Our website uses Google reCAPTCHA to help protect our contact form from spam and automated submissions.

reCAPTCHA may collect information about your interaction with the website and your device for security and abuse-prevention purposes.

Google processes information collected through reCAPTCHA in accordance with its own terms and privacy practices.

8. Who we share personal information with

We do not sell your personal information.

Where necessary to operate our business and provide our services, we may share or allow access to personal information with trusted third-party service providers, including:

  • Squarespace, which provides our website and contact-form functionality;

  • Google, through Google Workspace for business email and Google reCAPTCHA for website security;

  • professional advisers, such as accountants, insurers, legal advisers or IT service providers, where reasonably necessary;

  • suppliers, contractors or service providers where this is necessary to provide services to you; and

  • government, regulatory or law-enforcement authorities where we are legally required to do so.

We only provide third parties with access to personal information where there is a legitimate reason for doing so and, where applicable, appropriate contractual and data protection safeguards are in place.

9. International transfers

Some of the third-party services we use may process personal information outside the United Kingdom.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place as required by applicable data protection legislation.

10. How long we keep your information

We will only keep personal information for as long as it is reasonably necessary for the purposes for which it was collected, including to satisfy legal, accounting, contractual or reporting requirements.

Contact form enquiries will generally be retained for as long as reasonably necessary to deal with the enquiry and maintain appropriate business records.

Where you become a customer, relevant information may be retained for the duration of our business relationship and afterwards where necessary to comply with legal obligations, resolve disputes, enforce agreements or maintain appropriate business records.

We will securely delete or otherwise dispose of personal information when it is no longer required.

11. How we protect your information

We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration, disclosure or destruction.

Access to personal information is limited to those who need it for legitimate business purposes.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

12. Your data protection rights

Depending on the circumstances and subject to applicable legal exceptions, you may have rights under data protection law, including the right to:

  • request access to the personal information we hold about you;

  • request correction of inaccurate or incomplete information;

  • request deletion of your personal information;

  • request restriction of processing;

  • object to certain processing;

  • request transfer of certain personal information to you or another organisation; and

  • withdraw consent where we rely on consent as our lawful basis.

You also have the right to object to processing based on legitimate interests in certain circumstances.

If you wish to exercise any of these rights, please contact:

enquiries@aztekprintingsolutions.co.uk

We may need to request additional information to verify your identity before responding to a request.

13. Complaints

If you have concerns about how we have handled your personal information, we encourage you to contact us first so that we can try to resolve the matter.

You also have the right to complain to the Information Commissioner's Office (ICO), which is the UK's independent supervisory authority for data protection.

Information about making a complaint is available from the ICO at https://ico.org.uk/.

14. Cookies and similar technologies

Our website may use cookies and similar technologies to provide website functionality, security and, where applicable, analyse website usage.

Some cookies may be placed by third-party services used on our website.

Where applicable, non-essential cookies will only be used in accordance with applicable cookie and data protection requirements.

15. Third-party websites

Our website may contain links to websites operated by third parties.

We are not responsible for the privacy practices, content or security of third-party websites. We recommend that you read the privacy policy of any third-party website you visit.

16. Children's privacy

Our website and services are intended for businesses and general users and are not specifically directed at children.

We do not knowingly collect personal information from children where this is prohibited by applicable law.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, the services we use, legal requirements or how we process personal information.

The latest version will be published on this page with the relevant "Last updated" date.

18. Contact us

If you have any questions about this Privacy Policy, how we use your personal information, or your data protection rights, please contact us:

Aztek Printing Solutions
Email: enquiries@aztekprintingsolutions.co.uk
Website: https://www.aztekprintingsolutions.co.uk/